Voxcellerate LLC Privacy Policy

 Privacy Notice

This privacy notice was last reviewed or revised on November 15, 2024.

We, Voxcellerate LLC (“us,” or “we”) understand that your privacy is important to you. We are committed to respecting your privacy and protecting your personal data. This privacy notice describes how we handle and protect your personal data (the “Privacy Notice”) when we collect it through Voxcellerate’s websites, applications, and digital assets (collectively, our “Sites”) and through our externally facing business activities, such as service offerings, events, surveys, and communications, when we interact with you and collect data from you for use by and on behalf of Voxcellerate (i.e., when Voxcellerate is acting as a data controller or similar term under applicable privacy law).

Depending upon the nature of your relationship with Voxcellerate, additional or different privacy notices may apply to you as described below:

If you are an employee of a Voxcellerate client or a Voxcellerate service provider, we may receive your personal data from your employer. Our use of your personal data is governed by our agreement with your employer.

If you are a California resident, please see our specific privacy information for you below.

You are not required to share your personal data with us, but failing to do so may result in Voxcellerate being unable to properly provide you with our full range of services or a good user experience with our solutions, websites services or newsletters.

Please see our **terms of use** for more information about other terms and policies applicable to the use of our Sites.

Contents

1. Data controller

2. How do we collect your personal data?

3. Why and how are we using your personal data?

4. What do we not do when we collect and process your personal data?

5. Who has access to your personal data? Data recipients and international data transfers.

6. Security

7. How long do we keep your personal data?

8. Data collection from children

9. What are your data protection rights, and how can you exercise them?

9.1. Your data protection rights.

9.2. How do you exercise your data protection rights?

9.3. How to unsubscribe to Voxcellerate newsletters and alerts?

1. Data controller

When Voxcellerate collects and processes your personal data in accordance with this Privacy Notice, we do so as authorized under applicable data privacy laws, whether as data controller or joint controller (similar terms may be used under applicable law), which means that we determine and are responsible for how your personal data is collected, used, protected, disclosed, and disposed of.

Depending on the jurisdiction you are located in or made contact with Voxcellerate, the local Voxcellerate entity may be your main data controller.

2. How do we collect your personal data?

Voxcellerate collects personal data in the course of our business activities directly from you and from third parties:

• Voxcellerate      collects personal data about you in the course of our routine business      activities:
  • When       you interact with our Sites, including when you manage your cookie       preferences, as described in our **Cookie Notice**
  • When       you use Voxcellerate Insights and any other Voxcellerate mobile apps
  • When       you create or log into a user profile in our Sites;
  • When       you register to receive Voxcellerate newsletters and alerts and when you       interact with those newsletters and alerts;
  • When       you sign up for and participate in Voxcellerate conferences and events;
  • When       you participate in public content posting areas, such as bulletin boards,       discussion forums, and Voxcellerate social media sites;
  • When       you participate in a survey, panel discussion, or individual discussion       conducted by Voxcellerate; or
  • When       you interact with Voxcellerate or its employees on its Sites, by email,       or telephone, to ask a question, request information, or otherwise seek a       response from Voxcellerate.
• Voxcellerate      may also receive personal data about you from third parties,      including service providers and data vendors in the course of our business      activities. When we collect personal information from third parties, the      data consists primarily of publicly available personal information      compiled from business websites, public-facing social media platforms, and      other widely used public sources. We also acquire deidentified datasets      from certain service providers that we maintain in deidentified form. In      each instance, we do our best to confirm that the third party has lawfully      collected the data from appropriate sources and is authorized to share the      data with Voxcellerate for the uses intended by Voxcellerate in accordance with section three below.

Sensitive personal data – We may also collect sensitive personal data directly from you, for instance when you respond to a survey or panel discussion conducted by Voxcellerate and provide us with demographic or other personal data or when you provide information to permit us to accommodate your specific request at a conference or event. We use sensitive personal data only with your consent unless another legal basis exists (e.g., public health requirements). When we collect and use sensitive personal data for research, data analysis, and statistical purposes, we use it to produce reports and publications based on deidentified datasets.

We may combine personal data that we receive directly from you with personal data that we receive from third parties, to the extent that all such collection and use of personal data and sensitive personal data is consistent with this Privacy Notice and with the purposes and data access as described in section three below.

3. Why and how are we using your personal data?

Voxcellerate uses your personal data for different purposes and may combine data from multiple sources to accomplish those purposes. The table below summarizes the purposes for which we process your personal data, the categories of personal data that we use for each purpose, and the legal grounds on which each data processing activity is based, along with who has access to the personal data.

Managing our business relationship with you

Purpose: As an employee of a Voxcellerate client, you receive information regarding our services and solutions, including proposals, invoices, etc.

Categories of personal data: Name, pronouns, email, location, professional or employment related information like job title, position, or employer

Legal basis for use: Legitimate interest for the provision of services

Data access: Voxcellerate subsidiaries and affiliates and third-party service providers as disclosed in section five of this Privacy Notice.

Voxcellerate.com account

Purpose: If you create an account in Voxcellerate.com, you receive access to newsletters, alerts, unlimited articles download and personalized content in our application.

Categories of personal data: User ID, password; name, pronouns

Legal basis for use: Your consent, when creating a user profile

Data access: Voxcellerate subsidiaries and affiliates and third-party service providers as disclosed in section five of this Privacy Notice.

Newsletters and alerts

Purpose: If you register for Voxcellerate newsletters and alerts, you receive business, management, or industry-specific information.

Categories of personal data: User ID, pronouns, name and email address, phone number

Legal basis for use: Legitimate interest for the provision of our services

Data access: Voxcellerate subsidiaries and affiliates and third-party service providers as disclosed in section five of this Privacy Notice.

Conferences and events

Purpose: Sign up for and process your requests to participate in conferences and events, including webcasts.

Categories of personal data: Name, pronouns, email, location, professional or employment-related information like job title, position, employer, dietary information, or health-related information to accommodate for any special requirements, including disabilities, or authorizations for audio and video material if we are taking pictures or videos

Legal basis for use: Legitimate interest to provision you access to our conferences and events and based on your consent, where legally required, when signing up for conferences and events with regards to participating in audio or video, webcasts or other media events

Data access: Voxcellerate subsidiaries and affiliates and third-party service providers as disclosed in section five of this Privacy Notice.

Public user posts and surveys

Purpose: Participate in public user posting areas, including bulletin boards and discussion forums, and participate in surveys for research or other business-related purposes. For each survey, we provide you with specific information concerning which personal data is collected and how the processing activity is carried out.

Categories of personal data: Your personal preferences and information you provide about you, comments, statements, or posts

Legal basis for use: Your consent provided when posting in such forums and participating in surveys

Data access: Voxcellerate subsidiaries and affiliates and third-party service providers as disclosed in section five of this Privacy Notice.

Benchmarking and analytics

Purpose: Conduct benchmark and data analytics activities, such as analysis of recruiting practices across an industry, detecting fraud patterns in connection with financial transactions, and consumer traffic in retail environments.

Categories of personal data: Specific business information related to you, location, behavioral data, etc.

Legal basis for use: Our legitimate interest in doing research and analytics activities as part of our business and, when needed, your consent to Voxcellerate or the third parties that provide us with the information

Data access: Voxcellerate subsidiaries and affiliates and third-party service providers as disclosed in section five of this Privacy Notice.

Maintain and provide Voxcellerate’s services

Purpose: Provide our services or products to our clients, including benchmarking products.

Categories of personal data: Access data, email, and your name for communication with you, preferences on website or app use, etc.

Legal basis for use: Legitimate interest in promoting and protecting Voxcellerate, provision of our services and building and maintaining relationships

Data access: Voxcellerate subsidiaries and affiliates and third-party service providers as disclosed in section five of this Privacy Notice.

Legal compliance and legal actions

Purpose: Comply with all applicable regulations, exercise legal actions and legal defense at courts, prevent fraud, and enforce Voxcellerate’s agreements, this Privacy Notice, the Cookie Notice, and our terms of use, as well as complying with corporate reporting obligations.

Categories of personal data: Data will depend upon specific legal requirement.

Legal basis for use: Compliance with all applicable laws and regulations

Data access: Voxcellerate subsidiaries and affiliates and third-party service providers as disclosed in section five of this Privacy Notice.

Applications security and data analytics.

Purpose: Collect data from your use of our applications, websites, and services to analyze user activity, fix errors, monitor usage, and improve the security and performance of our websites, service, & mobile applications. For example, Voxcellerate receives reports on some of our mobile applications’ aggregate usage and browsing patterns. Voxcellerate also receives reports on errors occurring within mobile applications.

Categories of personal data: Aggregated data on browsing patterns and mobile app usage, including information about the type of device used, articles accessed, and other events occurring within our apps.

Legal basis for use: Legitimate interest to improve functionality and ensure security of users’ data and our business

Data access: Voxcellerate may use third-party service providers as disclosed in section five below

Voxcellerate Insights app

Purpose: Offer, via Voxcellerate Insights app a personalized list of recommendations (called “Insights for you”) directing you to Voxcellerate content that we think you will find interesting.

Categories of personal data: Recommendations are based solely on what you have viewed in the Insights app. A unique user identifier that is generated by the app helps personalize your app experience and tracks the articles that you read in the app.

Legal basis for use: Legitimate interest for the provision of our services and running our business

Data access: We do not share your viewing history or trends through the Insights app with other users or any external third parties (i.e., persons or entities that are not affiliates or third-party service providers of Voxcellerate).

Aggregation, anonymization, and deidentification of your data

Purpose: Aggregate, deidentify, or anonymize your personal data so that, depending on and in compliance with applicable law, your data is no longer considered as personal data. We may use such data for the provision of our services, including research or statistical analysis, and may share such data with our clients or other business parties

Categories of personal data: Personal data, personal data, including as identified for other purposes in this chart.

Legal basis for use: Legitimate interest for the provision of our services and to protect your privacy

Data access: See section four below. Voxcellerate maintains deidentified personal data in deidentified form and does not use or permit others to use deidentified data in any way that would identify or reidentify individuals in the data set.

Marketing communications

Purpose: Based on your preferences and opt in when you sign up for newsletters, events, and similar activities, we may send you newsfeeds or updates about Voxcellerate in relation to your interests. You can opt out of those communications at any time.

Categories of personal data: Name, email address, title, company

Legal basis for use: Your consent when signing up for newsletters, events, and similar activities

Data access: Voxcellerate subsidiaries and affiliates and third-party service providers, as disclosed in section five of this Privacy Notice.

Whenever the legal ground is our legitimate interest, Voxcellerate only processes your personal data after assessing the adequacy, proportionality, and legitimacy of the data-processing activity.

If consent as a legal basis for processing has been relied upon and you have withdrawn it, we may not be able to properly provide you with our full range of services and a good user experience.

Voxcellerate does not use automated decision making to make decisions that have legal impact on you or that significantly affect your rights and liberties. All automated processing activities are conducted with appropriate human supervision and review.

Voxcellerate’s use of cookies and other tracking technologies. Voxcellerate may use first- and third-party cookies and other tracking technologies, including web beacons, to manage our Sites and services, and to collect analytics about how you use them. Voxcellerate may collect information about whether you open or click any links in the knowledge, research, or event communications that we send you. You have options regarding our use of cookies and other tracking technologies. Please refer to our **Cookie Notice** for more details and to manage your choices.

In addition, we use tools and applications that reduce security threats and reduce the risk of access by bots and automated devices, but we do not use those tools and applications for non-security purposes.

4. What do we not do when we collect and process your personal data?

We do not acquire, use, or allow others to use deidentified data with the intent of identifying or reidentifying individuals. When we receive deidentified data or transform personal data that we have collected into deidentified data, we make the following commitments:

• Voxcellerate      will maintain deidentified data in deidentified form.
• Except      to the extent necessary to confirm that personal data has been transformed      into deidentified data, Voxcellerate will not attempt to identify or      reidentify specific individuals within a deidentified dataset or otherwise      use deidentified data to attempt to associate specific individuals with      individual characteristics and will not permit any entity or individual acting      on Voxcellerate’s behalf to do so.
• To the      extent, if any, that Voxcellerate provides access to or otherwise      discloses a deidentified dataset to a non-Voxcellerate recipient, for      example, a service provider or a client, it will require each such      recipient to agree to maintain the deidentified data in its deidentified      form and not attempt, or permit others to attempt, to identify or      reidentify specific individuals within the deidentified dataset or      otherwise use deidentified data to attempt to associate specific      individuals with individual characteristics.

California residents: We do not share or sell your personal data as those terms are defined in California Civil Code § 1798.140 except to execute business services requested (directly or indirectly) by you when you sign up for or request services as defined in section five below.

5. Who has access to your personal data? Data recipients and international data transfers

Personal data collected in the course of Voxcellerate business activities may be transferred and made available to Voxcellerate entities, service providers, and third parties as necessary to accomplish the specific business purposes for which the personal data were collected and to support our interactions with you, and otherwise as required to comply with applicable law. The Voxcellerate entity that collects your personal data may provide access to and transfer your data to the following categories of data recipients, for the business purposes described in section three, above:

• To Voxcellerate’s      subsidiaries and affiliates and personnel across our global organization;
• To Voxcellerate’s      service providers and personnel;
• To Voxcellerate’s      legal and professional advisors;
• To      third parties in the following circumstances;
  • If       we are required to do so by law or legal process;
  • To       law enforcement authorities or other government officials pursuant to       lawful request;
  • When       we believe disclosure is necessary or appropriate to prevent physical       harm or financial loss or in connection with an investigation of       suspected or actual illegal activity;
  • If       disclosure is necessary to protect the vital interests of a person;
  • To enforce our **terms of use**
  • To       protect our property, services, and legal rights;
  • To       prevent fraud against Voxcellerate, our subsidiaries, affiliates and/or       business partners;
  • To       aid in Voxcellerate’s investigation of an actual or suspected security       incident, such as a breach involving confidential information or personal       information or a violation of Voxcellerate policy;
  • To       support auditing, compliance, and corporate governance functions;
  • To       comply with any and all applicable laws.
• To a      successor or different business entity in the event of a reorganization,      merger, sale, joint venture, assignment, or other transfer or disposition      of all or any portion of our business.

To protect personal data that is transferred internationally, Voxcellerate complies with all applicable data transfer laws, including incorporating required data transfer terms into our agreements with Voxcellerate affiliates, subsidiaries, service providers, and third parties.

6. Security

Voxcellerate protects and safeguards your personal data globally, in accordance with applicable law, our privacy and data security policies, and this Privacy Notice. We use generally accepted standards of technical and operational security to protect your personal data against accidental or unlawful loss, misuse, alteration, or destruction, in consideration of the risks associated with the personal data and its processing, and we require the same level of protection and safeguarding from our subsidiaries and affiliates, our service providers, and third parties. Only authorized personnel of Voxcellerate and of our service providers are permitted to access personal data, and these employees and service providers are required to treat this information as confidential. Despite these precautions however, Voxcellerate cannot guarantee that unauthorized persons will not obtain access to your personal data.

7. How long do we keep your personal data?

Voxcellerate keeps your personal data at least as long as necessary to accomplish the business purposes for which it was collected to meet our legal or contractual obligations. 

If you request that we delete your personal data, Voxcellerate will comply with applicable law and will make reasonable attempts to delete all instances of the personal data, subject to our right to keep a copy of such data for the purposes mentioned above. For requests for access, corrections, or deletion, especially where the processing is based on your consent, please refer to section nine of this Privacy Notice.

8. Data collection from children

Voxcellerate does not intentionally use its Sites and business content to collect or maintain personal data from individuals under the age of 16. To the extent that any of our non-site business activities may involve collecting or maintaining personal data from or about individuals under the age of 16, we would do so only with the required legal consent from the parent, guardian, or individual and in accordance with applicable law.

9. What are your data protection rights, and how can you exercise them?

9.1. Your data protection rights.

Subject to applicable law, including exceptions, you have the following rights with regard to the personal data that we collect about you:

• Right      to request information about the personal data that we hold about you,      including information about how we use your personal data, who has access      to it, and the terms under which third parties have access to your      personal data;
• Right      to request a copy of the personal data that we hold about you;
• Right      to request portability of your data to permit you to provide a copy of      your personal data in a structured, commonly used, and machine-readable      format and to transmit that personal data to another controller;
• Right      to request that we correct or otherwise amend your personal data if it is      not correct or otherwise not complete, timely, and accurate for the      purposes for which we are using it;
• Right      to request deletion of your personal data;
• Right      to request that we cease processing or restrict or limit the processing of      your personal data;
• Right      to withdraw your consent to our processing of your personal data where the      basis of our processing is your consent;
• Right      to not be discriminated against for exercising your individual rights      regarding your personal data;
• Right      to request review by Voxcellerate’s Customer Service and, if      applicable, Voxcellerate’s data protection officer for your jurisdiction,      of our response to your request to exercise your individual data      protection rights; and
• Right      to seek additional legal remedies regarding our response to your request      to exercise your individual data-protection rights, depending upon your      jurisdiction, by lodging a complaint with your data-protection authority      or initiating a legal proceeding

9.2. How do you exercise your data protection rights?

If you would like to exercise your data protection rights regarding your personal data, you can do so by emailing Customer Service at contact-us@voxcellerate.com.

Upon receipt of your request to exercise your data-protection rights, we will acknowledge receipt within the time period required by applicable law and provide you with information about the next steps in the process and the timing. To help protect your privacy and security, we may take reasonable steps to verify your identity before acting on certain data protection rights, in accordance with applicable law. If you are using an authorized agent to exercise your data protection rights and that agent does not provide a power of attorney with the initial request, we may request further evidence of the agent’s right to act on your behalf, including valid written authorization or contacting you to verify the request.

Please note that applicable laws include exceptions to assertions of data protection rights that may prevent us from providing access to your personal data or otherwise fully complying with your request. If we believe exceptions apply, we will respond to your request to the extent we are able to do so, and we will provide an explanation of the basis for not complying wholly or partially with your request.

9.3. How to unsubscribe to Voxcellerate newsletters and alerts?

If you receive Voxcellerate newsletter or alerts, or if you receive invitations to surveys or events from Voxcellerate and if you would prefer not to receive future email communications from us, you may unsubscribe by:

• Clicking on the link in an email you have received from us.
• If you have an account on Voxcellerate.com, editing the communications references in your account;
• Emailing Customer Service at contact-us@voxcellerate.com.